Quad Cities Alliance of Avaya Users' Bylaws

The purpose of this document is to define the objectives of the Quad Cities Alliance of Avaya Users Group, operating procedures, and qualification for membership.

Article 1 - Name

The name of this organization shall be the Quad Cities Alliance of Avaya Users' Group, herein referred to as the GROUP.

Article 2 - Purpose

Section 1. To promote a means whereby users of Lucent Technologies PBX equipment can exchange information, experience, and concepts for the mutual benefit of the individual members and their companies.

Section 2. To provide formal feedback to Lucent Technologies from the GROUP to assist Lucent Technologies in improving existing product function, service issues, price performance as well as provide recommendations toward future product development and improvement.

Section 3. To generate information from the International Alliance of Avaya Users Group to our members, and share our local issues with the International Group when appropriate.

Article 3 - Membership

Section 1. Eligibility for membership to the GROUP shall be limited to individuals and/or companies which have Lucent Technologies digital PBX equipment installed or a signed contract(S) pending installation, subject to the following restrictions:

A) Member companies may not be predominantly engaged in the production, sale, or rental of PBX equipment, except as follows:

i) Member companies may not be competitors to Lucent Technologies in the primary market, unless they are Lucent Technologies authorized primary marketers.

ii) Membership shall be restricted to the person(s) whose primary responsibility is administration and/or maintenance of the PBX equipment at that location or business unit.

B) Member companies may not be telecommunications consulting firms whose primary business is the evaluation and selection of PBX and adjunct equipment for private clientele.

Section 2. The GROUP shall reserve the right to review new and existing applications for membership and may, by majority vote, deny or revoke membership.

Section 3. Eligible companies may hold multiple memberships in the GROUP. Each individual is entitled to one vote. Voting will take place at scheduled meetings or by proxy ballot, and a vote can be carried by a simple majority of voting members present.

Article 4 - Officers and Directors

Section 1. The officers of the GROUP shall consist of President, Vice-President, Secretary, and various Directors-at-Large. Committees may be appointed by the President or at the request of the membership.

Section 2. If any officer shall resign during the year, or if for any reason an office becomes vacant, the GROUP, by majority vote, is empowered to fill such vacancy until the next regular election.

Article 5 - Duties of officers and directors

Section 1. The president shall serve on all committees, preside over the local meetings of the GROUP, and be the national spokesperson for the GROUP.

Section 2. The past president shall serve as a Director-at-Large for the next term, unless voted to a second term by the BOARD. No more than two consecutive presidencies will be allowed. The role of President will be filled by the Vice-President of the prior term. All other board positions will be filled by majority vote of the GROUP.

Section 3. The secretary shall prepare official communications and correspondence, record and distribute minutes of the meetings, maintain current bylaws, and have a copy of same available at each meeting.

Article 6 - Election of officers

Section 1. Officers will be elected on a voluntary basis to an annual term from January 1st through December 31st of each year.

Section 2. Removal of an officer during their tenure requires a majority vote of the GROUP.

Article 7 - Meetings

Section 1. There will be at least one general membership meeting quarterly. Election of officers will take place at the last general meeting of the calendar year.

Section 2. Attendance at meetings of the GROUP shall be limited to employees of member companies and individuals under contract to member companies as telecommunications representatives acting in the interest of the member company.

Section 3. Account executives and other representatives from Lucent Technologies are welcome for the presentation portion of each meeting. It is expected that Lucent employees would leave before the free discussion period of the meeting.

Article 8 - Amendments